Inventory and Stock Management Built Into Your Quoting Workflow
Track stock levels, assign warehouse and storage locations, and get automatic reorder alerts the moment a low-stock item is added to a quote, proposal or work order — all inside VendorMode, no separate inventory system needed.
Everything you need to track stock for a small B2B team
Lightweight inventory management that lives inside the same catalog your team already uses to build quotes and work orders. No barcode scanners, no complex setup, no separate system to maintain.
Stock count tracking per catalog item
Set and update stock counts manually on any product in your catalog. Keep quantities accurate as jobs are completed and stock is replenished — without needing a dedicated inventory platform.
- Manual stock count updates
- Stock visible on every catalog item
- Updated at any time by any team member
Warehouse and storage location management
Assign warehouse locations, storage zones or bin numbers to any product. When a team member is building a quote or work order, they can see exactly where each item is stored — reducing time spent searching and preventing fulfillment errors.
- Location assignment per product
- Multiple warehouse or zone support
- Location visible at quote and work order time
Reorder alerts at quote and work order time
Set a reorder threshold on any catalog item. When stock drops to or below that level, VendorMode flags it automatically the moment the item is selected for a quote, proposal or work order — so you never discover a stock problem mid-job.
- Reorder threshold per item
- Alert triggered on item selection
- Works on quotes, proposals and work orders
Inventory inside your product catalog
There is no separate inventory module to learn. Stock levels, locations and reorder settings live directly on each item in your catalog — the same catalog your team uses to build every quote, proposal and work order.
- Integrated directly into catalog items
- No separate module or screen to maintain
- Consistent across all team members
Connected to your quote-to-invoice workflow
Because inventory is built into VendorMode rather than a bolt-on, stock context flows naturally through your job. A quote becomes a work order becomes an invoice — and your team has stock visibility at every step.
- Stock visibility from first quote to final invoice
- No switching between tools mid-job
- One consistent catalog across all documents
Consistent for the whole team
Every team member works from the same catalog, sees the same stock levels and gets the same reorder alerts. No more one person knowing stock is low while another quotes from it freely.
- Shared catalog across all users
- Same stock visibility for everyone
- Admin and user scope views
How inventory management fits into your workflow
Set up your catalog items once with stock counts, locations and reorder thresholds. From that point on, stock management happens naturally as part of your normal quoting and job process.
Add stock settings to your catalog items
For each product in your catalog, set the current stock count, assign a warehouse or storage location, and enter a reorder threshold if you want alerts when stock runs low.
Build quotes and work orders as normal
When team members add catalog items to a quote, proposal or work order, they can see the current stock level and location for each item without leaving the document.
Get reorder alerts automatically
If an item's stock is at or below the reorder threshold when it is selected, VendorMode raises an alert immediately. Your team knows before the quote is sent, not after the job starts.
Update stock counts as you go
When stock is replenished or consumed, any team member can update the count directly from the catalog. Stock levels always reflect reality without a dedicated inventory manager.
Inventory management that fits how small B2B teams actually work
Most dedicated inventory platforms are built for warehouses, retailers or manufacturers. VendorMode is built for small B2B service and product teams who need stock visibility inside their quoting workflow — not a separate system to maintain alongside it.
Dedicated inventory software
- Separate system your team has to log into to check stock
- No connection to your quoting or work order process
- Built for warehouses or retail — complex for a small B2B team
- Requires barcode scanners or integrations to function well
- Another monthly subscription on top of your quoting tool
VendorMode inventory management
- Lives inside your catalog — no separate system to maintain
- Stock visible directly when building quotes and work orders
- Designed for small B2B teams — simple manual updates
- No scanners or integrations needed — just update the count
- Included in your VendorMode plan, no extra cost
Questions about VendorMode inventory management
Does VendorMode replace a full inventory management system?
Do I need a barcode scanner to use inventory management?
How do reorder alerts work?
Can I assign products to specific warehouse locations?
Is inventory management included in all plans?
How does inventory connect to quotes and invoices?
Stop discovering stock problems after the job starts
Try VendorMode free for 14 days. Set up your catalog, add stock levels and reorder thresholds, and see exactly how inventory management fits into your quoting and work order workflow. No credit card required.